Huntington’s National Conference

Project Scope

Impact Communications was engaged by Huntington’s WA to coordinate a two-day national conference at the University Club at The University of Western Australia. The forum featured plenary and breakout sessions followed by a formal dinner. The event provided an opportunity for 130 delegates from around Australia involved with the Australian Huntington’s Disease Association (ADHA) to share knowledge and collaborate, through a program featuring a diverse range of speakers, topics and a dinner.

Our Action

Impact Communications’ role as the conference organiser involved delivering the following key elements:

• Impact Communications provided consultancy advice on all aspects of the event and developed a detailed project plan and budget for the conference. 

• Impact provided full event management services for the conference and dinner. Impact sourced, booked and coordinated the University Club as a venue, managed the conference secretariat, audio visual and staging, catering requirements and the setup of the venue including the plenary room, breakout rooms and banquet hall prior to the forum, ensuring it met the requirements of the Huntington’s WA organising committee.

• Impact liaised with the venue and the client to coordinate all aspects of the evening dinner function including entertainment, catering and theming.

• Impact managed sourced and selected an MC and liaised with the selected speakers in the lead up to the forum. Impact liaised with the audio visual supplier to ensure speakers requirements were accommodated and loaded all presentations for the relevant speaker sessions.

• Impact managed the development of an online registration process and also managed the registration desk onsite at the conference. Impact coordinated the design and production of all conference materials in line with the forum branding which included name tags, banners, lectern cards, programs and the registration brochure.

• Impact project managed the conference exhibition and liaised with exhibitors from the service providers associated with Huntington’s disease.

The Impact

The conference attracted representation from a broad cross section of ADHA stakeholders. Impact received feedback from the client that it was a professionally run event and ran smoothly throughout the day.  Rae Walter, Executive Director of Huntingtons WA, personally thanked Impact Communications for their “professional, flawless and meticulous planning in the lead up to the conference…the result of your planning was evident throughout the entire conference”.